Client Project Coordinator

Client Project Coordinator Overview

• The Client Project Coordinator will oversee project execution and serve as a liaison between clients, vendors, and internal teams.
• Coordinate project activities, ensuring deliverables are met and timelines adhered to.
• Maintain effective communication with clients, addressing updates, concerns, and inquiries.
• Track project milestones and manage scheduling changes using Smartsheet and internal systems.
• Collaborate with vendors and suppliers to ensure timely delivery of materials.
• Provide proactive problem-solving to address project-related issues, ensuring smooth execution.
• Support resource coordination, material procurement, and project planning activities.
• Maintain detailed project documentation, including reports, spreadsheets, and updates.
• Escalate concerns and risks to ensure client satisfaction and project success.

Client Project Coordinator Key Responsibilities & Duties

• Act as the primary point of contact for clients, providing updates and managing communications.
• Coordinate project schedules, tracking milestones and ensuring adherence to timelines.
• Collaborate with vendors and suppliers to monitor material orders and ensure timely delivery.
• Utilize Smartsheet and internal systems for project tracking and documentation.
• Resolve issues such as shipment delays, fixture concerns, and scheduling conflicts.
• Assist in project planning, resource allocation, and procurement activities.
• Maintain accurate project documentation, including reports and distribution lists.
• Escalate risks and concerns to appropriate stakeholders to ensure project success.
• Provide exceptional customer service and responsiveness throughout project lifecycles.

Client Project Coordinator Job Requirements

• Associate of Applied Science (AAS) degree or equivalent educational background required.
• 3-5 years of experience in project coordination, client services, or operations.
• Proficiency in Microsoft Excel, including VLOOKUPs and data tracking.
• Experience with Smartsheet or similar project management software preferred.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage deadlines effectively in a fast-paced environment.
• Professional and customer-focused approach to problem-solving.
• Hybrid work arrangement with flexibility for remote work one day per week.