Receptionist

Receptionist Overview

• The Receptionist role offers an opportunity to provide administrative support in a dynamic and welcoming office environment.
• Serve as the first point of contact for visitors, ensuring a professional and pleasant experience.
• Perform administrative tasks, including handling phone calls, managing schedules, and coordinating meetings.
• Assist with weekly vacation check runs, maintaining accurate records of direct deposits and pickups.
• Support mass mailings and address changes, ensuring timely and accurate communication.
• Collaborate with various offices, including the head union office, to facilitate seamless operations.
• Contribute to maintaining a presentable front office and fostering a positive work environment.
• Enjoy full benefits and a 401k match upon conversion to a permanent role.

Receptionist Key Responsibilities & Duties

• Answer and direct phone calls, providing excellent customer service to callers.
• Greet and assist visitors, ensuring a welcoming and professional atmosphere.
• Perform administrative duties, including data entry, scheduling, and document preparation.
• Manage weekly vacation check runs and maintain accurate records of transactions.
• Coordinate mass mailings and update address information as needed.
• Interact with various offices to ensure effective communication and collaboration.
• Maintain a clean and organized front office space, representing the organization professionally.
• Assist with light lifting and other tasks as required to support office operations.

Receptionist Job Requirements

• Associate of Arts (AA) degree or equivalent educational background required.
• Minimum of 2 years of experience in administrative or receptionist roles.
• Exceptional interpersonal skills, with a pleasant and professional demeanor.
• Proficiency in handling phone systems and basic office equipment.
• Ability to manage multiple tasks and maintain attention to detail.
• Strong organizational skills and ability to maintain accurate records.
• Comfortable with light lifting and physical tasks as required.
• Willingness to work on-site during standard office hours.