How to Write a Thank You Email

You just nailed an interview and you’re feeling great. All went well, the hiring manager took a liking to you, and your confidence is boosting. But the interview process doesn’t end there. Many recruiters and hiring managers take notice of whether or not you send a thank you email after the interview.  

A thank you email makes a good impression because it proves your appreciation for the company’s time and consideration as your potential employer. Additionally, it further enforces your interest in the role and might even set you apart from other candidates in the running. To help you out, we’ve outlined a few tips to remember before hitting send. 

Express appreciation 

Your email should start with exactly what this is – a thank you. Let the interviewer or hiring manager know you appreciate them taking the time to meet with you and for considering you for the role. Be sure to include the title of the role you interviewed for; it is likely they are recruiting for several positions at once, so a reminder doesn’t hurt.  

Review your qualifications and interest 

Even though it might seem repetitive, recapping part of the interview always helps. Reiterate why you want this job and the experience that qualifies you for it. Make sure your skills and background match the requirements on the job description.  

Initiate the next step 

Offer to answer any follow-up questions they may have. This opens the door for communication and shows your eagerness for the role. To close out the email, let them know that you are available for any further phone calls or a second interview. Should you have any relevant work or portfolios, don’t forget to attach them and provide brief explanations.  

Should they choose to contact you again, always provide your contact information at the end with an additional thank you. They will already have your phone number and email on file, but adding them for easy access never hurts. Always review before sending and use spell check just in case.  

What NOT to include 

There are certainly topics to avoid when crafting a thank you email. For instance, do not mention anything about salary. Negotiation can wait until an offer is made. Additionally, do not apologize for anything you may have mistakenly said in the interview. It’s better not to draw attention to anything that possibly went wrong. Lastly, if you are using a template to write your email, make sure to change up the language. Each one should be unique to the role you interviewed for and the hiring manager’s personality. Interviewers always appreciate when a candidate considers personalization.  

Contact Green Key 

Ready to take the next step in your career? Contact Green Key or check our open jobs to start your dream career today! 

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