Executive Assistant to Business Development Team

Overview

• Serve as an Executive Assistant to the Business Development team in a dynamic and fast-paced environment.
• Coordinate and optimize team operations, ensuring seamless day-to-day functionality and productivity.
• Manage calendars, meetings, and travel arrangements for an eight-person team with precision and efficiency.
• Provide administrative support for investor-related activities, including event planning and documentation.
• Collaborate with stakeholders to enhance operational processes and maintain high standards of professionalism.
• Contribute to the preparation of meeting materials and ensure all agendas are optimized for stakeholders.
• Work on-site in a corporate headquarters environment, fostering team collaboration and engagement.

Key Responsibilities & Duties

• Manage internal and external meeting schedules, including calendar coordination and agenda preparation.
• Organize travel arrangements, ensuring adherence to policies and cost-effective planning.
• Provide administrative support, including expense report processing and meeting preparation.
• Assist in planning and executing team events, investor meetings, and annual general meetings.
• Maintain high standards of discretion and professionalism in all interactions and communications.
• Utilize technical tools such as MS Office, Google Suite, and Salesforce for efficient operations.
• Record meeting minutes and provide relevant documentation to stakeholders as needed.

Job Requirements

• Bachelor’s degree preferred, with a minimum of five years of administrative experience.
• Proficiency in calendar management, travel planning, and stakeholder relationship coordination.
• High technical proficiency with MS Office, Google Suite, and Salesforce applications.
• Exceptional organizational skills and attention to detail in a fast-paced corporate environment.
• Strong communication skills, both written and verbal, with a proactive mindset.
• Ability to maintain confidentiality and professionalism in all situations.
• Experience in financial services or similar industries is preferred.