Support a dynamic business development team in a fast-paced environment. Manage calendars, travel, and operations with precision and efficiency. Enhance team productivity through proactive administrative support.
Executive Assistant to Business Development Team
in Marketing & Sales PermanentJob Detail
Job Description
Overview
- Serve as an Executive Assistant to the Business Development team in a dynamic and fast-paced environment.
- Coordinate and optimize team operations, ensuring seamless day-to-day functionality and productivity.
- Manage calendars, meetings, and travel arrangements for an eight-person team with precision and efficiency.
- Provide administrative support for investor-related activities, including event planning and documentation.
- Collaborate with stakeholders to enhance operational processes and maintain high standards of professionalism.
- Contribute to the preparation of meeting materials and ensure all agendas are optimized for stakeholders.
- Work on-site in a corporate headquarters environment, fostering team collaboration and engagement.
Key Responsibilities & Duties
- Manage internal and external meeting schedules, including calendar coordination and agenda preparation.
- Organize travel arrangements, ensuring adherence to policies and cost-effective planning.
- Provide administrative support, including expense report processing and meeting preparation.
- Assist in planning and executing team events, investor meetings, and annual general meetings.
- Maintain high standards of discretion and professionalism in all interactions and communications.
- Utilize technical tools such as MS Office, Google Suite, and Salesforce for efficient operations.
- Record meeting minutes and provide relevant documentation to stakeholders as needed.
Job Requirements
- Bachelor’s degree preferred, with a minimum of five years of administrative experience.
- Proficiency in calendar management, travel planning, and stakeholder relationship coordination.
- High technical proficiency with MS Office, Google Suite, and Salesforce applications.
- Exceptional organizational skills and attention to detail in a fast-paced corporate environment.
- Strong communication skills, both written and verbal, with a proactive mindset.
- Ability to maintain confidentiality and professionalism in all situations.
- Experience in financial services or similar industries is preferred.
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